User Guide

1. Conceptual Overview

PaperBreak acts as your intelligent partner in the grant-writing process. Unlike generic AI tools, PaperBreak is grant-aware. It ingests the specific documentation, rules, and evaluation criteria of a funding body to ensure that what you write isn't just good, it's compliant.

The workflow follows a logical progression:

• Discover/Define: Identify the right grant call.
• Analyze: Automatically generate checklists from complex call documents.
• Draft: Collaborate with the AI to write sections based on your unique knowledge.
• Verify: Perform final compliance checks before submission.

2. Workspace

The Workspace is your central hub for managing grant applications.

• Organization: Group your applications by project or funding cycle.
• Management: From the workspace, you can track the status of multiple drafts, access the document viewer, and manage your integration settings.
• Quick Access: Use the workspace sidebar to jump between the To-Do list, the Chat interface, and your View Document preview.

3. Choosing a Grant Call

PaperBreak provides flexibility in how you start your application. You can target specific regions or bring your own requirements.

View supported regions ->

• Regional Focus: Directly select from curated, up-to-date grant calls in the EU, UK, or Germany.
• Custom Calls: If you are applying for a niche or private grant, you can supply a grant call from any funding body worldwide.

3.1 Grant Call Discovery

If you aren't sure which grant fits your project, use the Discovery tool:

• Enter a short Concept Note describing your project goals and technology.
• PaperBreak will scan available opportunities and suggest strong matches.
• For every match, the platform provides a reasoning summary, explaining exactly why your project aligns with that specific call's objectives.

3.2 Provide a Call

If you already know your target grant, you can input it in two ways:

• Web Link: Provide the URL to the official open call page.
• Upload Documents: Upload PDF files containing the application guidelines, templates, and work programmes.

4. To-Do & Compliance Checklists

Once a call is selected, PaperBreak's AI ingests all associated documents. It automatically parses the bureaucratic requirements to produce:

• Compliance Checklists: A breakdown of mandatory administrative rules (font sizes, page limits, mandatory annexes).
• Technical To-Dos: A list of every section and sub-section required by the f
  Grant Discovery: Access a structured database of open calls and eligibility requirements, filtered by research alignment.
  nding body.

This ensures you never miss a minor detail that could lead to a desk rejection.

5. Write Your Application

The writing process is a collaborative chat experience. You provide the technical knowledge, and PaperBreak provides the structure.

• Contextual Chat: Chat with PaperBreak to draft specific sections. You can paste in rough notes or data, and the AI will transform them into the professional tone required for the grant.
• Guided Progress: The system works through every section of the application sequentially, using your To-Do list to ensure nothing is skipped.

5.1 In-Platform Document

By default, PaperBreak maintains a live version of your document within the platform.

• Live Preview: Select View Document from the workspace section at any time to see how your application is shaping up.
• Auto-Formatting: The in-platform document automatically applies the required headers and structures found in the grant call documents.

5.2 Work Offline

If you prefer to do your final polishing outside of the platform:

• Complete your drafting within PaperBreak.
• Navigate to the export options and Download to Docx or Markdown.
• Review, edit, and format locally on your machine.

5.3 Integrate with Google Drive

For teams that prefer cloud collaboration, PaperBreak offers a live sync with Google Workspace:

• Select View Document from the workspace.
• Choose Export to Google.
• PaperBreak will create a live Google Doc in your Drive.

Note: The platform only requests permission to access files it creates, ensuring your other Drive data remains private.

6. Compliance Checking

Before you submit, use the Compliance Checking tool for a final audit.

• Gap Analysis: The AI reviews your drafted content against the call specifications.
• Adherence Report: It highlights if you have missed a specific evaluation criterion or if a section doesn't sufficiently address the call's Expected Impacts.

Final Polish: Use these insights to refine your text and ensure it meets 100% of the funding body's requirements.